Privacy Policy

Updated January 5, 2021

This Privacy Policy governs the manner in which Polished Technologies, LLC as PolishedLMS. (“PolishedLMS”, “we”, “us”, or “our”) collects, uses, maintains and discloses information collected from users (each, a “User”), including personal data, provided to us through our website www.PolishedLMS.com (the “Site”), our e-learning applications (“Apps”), and the services available through our Site and Mobile Apps (collectively, the Site, the e-learning Apps, and the services available through them are the “Services”). It also describes the choices that you have regarding use, access, and correction of your personal data. This privacy policy applies to the Site and all products and services offered by PolishedLMS, Inc.

PolishedLMS is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

PolishedLMS may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

Data Collected and Received by PolishedLMS

Personal identification information

We may collect personal identification information from Users in a variety of ways, including, but not limited to, when Users visit our site, register on the site, fill out a form, and in connection with other activities, services, features or resources we make available on our Site. Users may be asked for, as appropriate, name, email address, mailing address, phone number, credit card information. Users may, however, visit our Site anonymously. We will collect personal identification information from Users only if they voluntarily submit such information to us. Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain Site related activities. Basic information, including school and student names are provide by students who are over age 13 at sign-up. Students under age 13 are not permitted to self-register and any required information must be submitted by an authorized adult based upon proper approvals. PolishedLMS:

  • Does not condition student participation or access to any activity on a child providing any personally identifiable information, or any more information than is reasonably necessary for the activity;
  • Does not market or advertise to students;
  • Deidentifies all student accounts and content after 24 months of inactivity for active contracts. All student account information is deidentified within 90 days of contract termination;
  • Does not sell or distribute any user information; 
  • and meets or exceeds the industry standard for securing user information.

PolishedLMS’s policies and procedures conform to guidelines established by the Federal Trade Commission’s Children’s Online Privacy Protection Act (COPPA). We also support schools that are subject to compliance with Family Educational Rights and Privacy Act (FERPA).

Children’s Online Privacy Protection Act (COPPA)

COPPA requires that website operators never knowingly collect PII from anyone under the age of 13 without prior verifiable parental consent. Other than in the places and for the purposes explicitly disclosed in this Policy or with the consent of a parent or legal guardian as authorized by law, or otherwise as directed by an applicable district or school or authorized adult required by contract or by law, we do not knowingly collect Personally Identifiable Information (PII) directly from users under the age of 13.
PolishedLMS offers access to children under 13 based upon the presumption that teachers, or any other party facilitating access to this website by students, have obtained authorization for the storage and use by PolishedLMS of all student information you provide to PolishedLMS, including, without limitation, parental consent to the collection of such information by PolishedLMS. If we learn that we have inadvertently collected any PII from a user under 13, we will take steps to promptly obtain appropriate consent or delete information as necessary. Please contact us at support@polishedlms.com if you believe we have inadvertently collected PII from a user under 13.

PolishedLMS does not use, share, rent or sell any PII for advertising or marketing purposes.

Family Educational Rights and Privacy Act (FERPA)

We understand the obligation of educational agencies and their personnel to comply with the FERPA and we support schools in their compliance efforts and facilitate their alignment with FERPA.

Non-personal identification information

We may collect non-personal identification information about Users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Site, such as the operating system and the Internet service providers utilized and other similar information.

Third-Party Payment Processor

We do not store your credit card information in our systems. We use a third-party payment processor to process payments made to us. In connection with the processing of such payments, we do not retain any personally identifiable information or any financial information such as credit card numbers. Rather, all such information is provided directly to our third party processor, PayPal Pro, whose use of your personal information is governed by their privacy policy, which may be viewed at https://www.paypal.com/us/webapps/mpp/ua/privacy-full.

Record of consents and processing activities

We store and track any consent given by you on this website in order to register, create an account, contacting us, requesting for support or sending a promo code request, etc. We keep a consents registry for users that accepted our privacy policy.

We keep a record of processing activities entitled to the owner of this website in order to be compliant with the EU GDPR article (EU) 2016/679.

How we use collected information

PolishedLMS Inc may collect and use Users personal information for the following purposes: 

  • To improve customer service
    Information you provide helps us respond to your customer service requests and support needs more efficiently.
  • – To personalize user experience
    We may use information in the aggregate to understand how our Users as a group use the services and resources provided on our Site.
  • – To improve our Site
    We may use feedback you provide to improve our products and services.
  • – To process payments
    We may use the information Users provide about themselves when placing an order only to provide service to that order. We do not share this information with outside parties except to the extent necessary to provide the service.
  • – To send periodic emails
    We may use the email address to send User information and updates pertaining to their order. It may also be used to respond to their inquiries, questions, and/or other requests. If User decides to opt-in to our mailing list, they will receive emails that may include company news, updates, related product or service information, etc. If at any time the User would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email.
  • – To prevent misuse
    Where we believe necessary to investigate, prevent or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person or violations of our Terms of Service or this Privacy Policy.
  • – To comply with law
    To comply with legal obligations, as part of our general business operations, and for other business administration purposes.

How we use cookies and essential cookies

Web browser cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

Our Site may use “cookies” to enhance User experience. User’s web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. User may choose to set their web browser to refuse cookies, or to alert you when cookies are being sent. If they do so, note that some parts of the Site may not function properly.

Essential Cookies

When you access our website, the website will create an essential cookie that is needed for the operation of the website. The essential cookie will remember that you are logged in and that your session is secure.

3rd Party Cookies

Google Analytics

This cookie allows us to see information on user website activities including, but not limited to page views, source and time spent on website. The information is depersonalized and is displayed as numbers, meaning it cannot be tracked back to individuals. This will help to protect your privacy. Using Google Analytics we can see what content is popular on our website, and strive to give you more of the things you enjoy reading and watching.

Google Adwords

Using Google Adwords code we are able to see which pages helped lead to an action taken by a visitor (conversion). This allows us to make better use of our paid search budget.

Canceling Your Account, Opting Out Of Email, And Modifying Personal Information

You may cancel your account and you may opt out of receiving any emails from PolishedLMS at any time by changing the settings in your account settings page. Deleting your account may not delete all the PolishedLMS’s data in the account to be permanently deleted from our systems and you may contact support team to delete all uploaded or created contents within a reasonable time period. Deleting your account will disable your access to any other services that require a PolishedLMS account. We will respond to any such request, and any appropriate request to access, correct, update or delete your personal information within the time period specified by law (if applicable) or without excessive delay. We will promptly fulfill requests to delete personal data unless the request is not technically feasible or such data is required to be retained by law (in which case we will block access to such data, if required by law).

We also email to our Customers newsletters, announcements regarding PolishedLMS platform and product updates, or marketing material. If you are a Customer and no longer wish to receive such emails you can remove yourself from the recipients list at any time by selecting the “unsubscribe” link provided within the e-mail footer.

You may modify your personal information by logging in and visiting your settings at “My Account” page in the E-learning Platform or other relevant account settings page in the application specific page you are using. 

How we protect your information

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Site.

Sensitive and private data exchange between the Site and its Users happens over a SSL secured communication channel and is encrypted and protected with digital signatures. Our Site is also in compliance with PCI vulnerability standards in order to create as secure of an environment as possible for Users.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Data Ownership

Although PolishedLMS owns the platform, codebase, databases and applications, and all rights to the PolishedLMS platform and services, Customers retain ownership, control and all rights to their records and data which are their property.

Data Retention 

We will hold your information for as long as necessary to fulfill the purposes set forth in this Policy or as long as we are legally required or permitted to do so. Information may persist in copies made for backup and business continuity purposes for additional time.

Sharing your personal information

We do not sell, trade, or rent Users personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates and advertisers for the purposes outlined above.

Third party websites

Users may find advertising or other content on our Site that link to the sites and services of our partners, suppliers, advertisers, sponsors, licensors and other third parties. We do not control the content or links that appear on these sites and are not responsible for the practices employed by websites linked to or from our Site. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites which have a link to our Site, is subject to that website’s own terms and policies.

Changes to this privacy policy

PolishedLMS Inc has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the bottom of this page. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Your acceptance of these terms

By using this Site, you signify your acceptance of this policy and terms of service. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.

Contacting us

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us at:

Polished Technologies, LLC
8720 Georgia Avenue, Suite 302
Silver Spring, Maryland 20910
E-mail: privacy@polishedlms.com